Corporate Document Preparation

Applicant and manufacturer information is one of the basic data sets for platform compliance review. The following documents are commonly required:

  • Business license or commercial registration certificate (original scan or clear copy);
  • Manufacturer authorization letter or agency agreement (if the applicant and manufacturer are not the same entity);
  • Corporate contact information, including name, title, phone number, and email;
  • Production facility or factory address proof (if applicable; some platforms or regulations require manufacturing site information).

The above documents must be clear and consistent. If overseas manufacturers are involved, English translations may be required in some cases. Translations should be completed by qualified compliance review teams to avoid ambiguity that could delay review.

Product Document Preparation

Product-level supporting materials help platforms or regulators confirm consistency between the product and manufacturer information. Common documents include:

  • Product name, model, and specification list;
  • Product description or technical manual (including key parameters such as intended use, composition, materials, dimensions, etc.);
  • Product photos (multiple angles, clearly showing identifiers, labels, serial numbers, or batch numbers);
  • Inner and outer packaging photos (showing product name, manufacturer name, address, country of origin, etc.).

Additional materials may be required depending on the product category—for example, electronic products may need circuit diagrams or BOM sheets. It is recommended to check item by item against platform requirements or applicable product regulations.

Labels, Instructions, and Images

Labels and instructions are important references for compliance review. Points to note:

  • Whether label information matches the manufacturer name and address in corporate documents;
  • Whether the instruction language meets target market requirements (e.g., North America may requests English instructions);
  • Whether the country of origin on packaging matches the actual production location;
  • Whether warning statements or safety markings comply with relevant regulations (e.g., CE marking, FCC marking, WEEE symbol, etc.).

If label or instruction content contradicts submitted corporate information, the review may be rejected or additional documents may be requested. It is recommended to conduct an internal review before submission.

Reusing Existing Reports

If the applicant or manufacturer already has relevant test reports or compliance documents, these may be used for the current review. Common reusable types include:

  • CE Declaration of Conformity (DoC) and technical file;
  • FCC authorization records (e.g., FCC ID certificate or SDoC document);
  • CPC document certificate and children’s product test reports;
  • REACH, RoHS and other chemical substance test reports;
  • SDS/MSDS (Safety Data Sheet).

Note that the manufacturer name, product model, and report issuance date must match the current application. If the name has changed or the model differs significantly, an update or retesting is may requestd. Whether a report is accepted by the platform ultimately depends on platform rules and actual product conditions.

Common Document Gaps

  • Company name does not match registered trademark or label name, missing linkage explanation;
  • Manufacturer authorization letter is incomplete, lacking signature or date;
  • Product photos do not show label information or marking locations;
  • Translations are not confirmed by a professional agency or certified translator;
  • Existing reports are expired or do not cover the current product version.

It is recommended to check each platform requirement before submission and supplement or update any missing documents in a timely manner.

Pre-Submission Check Suggestions

  • Ensure all documents are clear, readable PDF or image formats;
  • Check file naming for consistency and ease of identification;
  • Verify platform upload field requirements to ensure documents are assigned to correct categories;
  • Retain report numbers, approval numbers, etc., for platform or laboratory verification;
  • If third-party reports are involved, confirm that the report is still within its valid coverage (report validity varies by regulation and product; there is no fixed period).

If a supplemental document request is received after submission, first identify the category of the missing item and then prepare accordingly.

Risk Disclaimer

The document checklist provided in this article is for reference only and does not apply to all products or platforms. Actual review requirements are subject to the target platform rules and applicable regulations. Information requirements vary by product category, target market, and regulatory authority. The platform retains final review authority. This article does not constitute a guarantee of acceptance.